Utah Code Relating to State Publications
Utah Code Ann. § 9-7-101-209. As last repealed and re-enacted or amended by Chapter 81, 2006 General Session
9-7-101. Definitions. (excerpt)
As used in this chapter:
(1) "Division" means the State Library Division.
(3) "Physical format" means a transportable medium in which analog or digital information is published, such as print, microform, magnetic disk, or optical disk.
(5) "Political subdivision" means a county, city, town, school district, public transit district, redevelopment agency, or special improvement or taxing district.
(6) "State agency" means the state, an office, department, agency, authority, commission, board, institution, hospital, college, university, or other instrumentality of the state.
(7) (a) "State publication" means a book, compilation, directory, document, contract or grant report, hearing memorandum, journal, law, legislative bill, magazine, map, monograph, order, ordinance, pamphlet, periodical, proceeding, public memorandum, resolution, register, rule, report, statute, audiovisual material, electronic publication, micrographic form and tape or disc recording regardless of format or method of reproduction, issued or published by a state agency or political subdivision for distribution.
(b) "State publication" does not include correspondence, internal confidential publications, office memoranda, university press publications, or publications of the state historical society.
State Library Division Responsibilities
9-7-201 State Library Division - Creation - Purpose (excerpt)
(3) The division shall function as the library authority for the state and is responsible for general library services, extension services, the preservation, distribution and exchange of state publications, legislative reference, and other services considered proper for a state library.
9-7-203 Division duties (excerpt)
The division shall:
(1) establish, operate, and maintain a state publications collection, a digital library of state publications, a bibliographic control system, and depositories as provided in this part;
(2) cooperate with:
(a) other agencies to facilitate public access to government information through electronic networks or other means;
(b) other state or national libraries or library agencies; and
(c) the federal government or agencies in accepting federal aid whether in the form of funds or otherwise;
9-7-205. Duties of board and director. (excerpt)
(1) The board shall:
(k) administer a depository library program by collecting state publications, and providing a bibliographic information system;
(2) The director shall, under the policy direction of the board, carry out the responsibilities under Subsection (1).
9-7-207. Deposit of state publications. (excerpt)
(1)(c) The division shall forward two copies of each state publication published in a physical format deposited with it by a state agency to the Library of Congress, one copy to the state archivist, at least one copy to each depository library, and retain two copies.
(4)(a) The division shall publish or make available to the public through electronic networks a list of state agency publications.
(b) The list shall be published periodically and distributed to depository libraries and the state archivist.
(5) Materials the division considers not to be of major public interest will be listed, but no copies will be required for deposit.
9-7-208. Digital library for permanent public access. (excerpt).
(1) The division shall manage and maintain an online, web-accessible digital library for state publications.
(2) The division shall provide for permanent public access to the publications in the digital library.
(3) The library shall be accessible by agency, author, title, subject, keyword, and such other means as provided by the division.
9-7-210. Micrographics and other copying and transmission techniques.
The division may use micrographics, computer files, electronic networks, or other copying or transmission techniques to meet the needs of the depository system.
State Agency and Political Subdivision Responsibilities
9-7-207. Deposit of state publications. (excerpt)
(1) (a) Each state agency and political subdivision publishing a digital version of a state publication shall deposit a digital copy with the division.
(b) Each state agency and political subdivision shall deposit with the division copies of each state publication that it elects to publish in a physical format in the numbers specified by the state librarian.
(2) Each state agency or political subdivision shall deposit with the division a digital copy of each audio and video publication or recording issued by it for bibliographic listing and retention in the digital library.
(3) Each state agency or political subdivision shall deposit with the division copies of audio and video publications or recordings issued by it in physical formats in the numbers specified by the state librarian for bibliographic listing and retention in the state library collection.
9-7-208. Digital library for permanent public access. (excerpt).
(4) (a) Each state agency publishing a digital version of a state publication shall deposit a digital copy of the publication with the division.
(b) A state agency may not remove a state publication it posts to its public website until a copy is deposited into the digital library for permanent public access.
Depository Libraries Responsibilities
9-7-209. Depository libraries.
(1) Upon application, a library in this state may be designated as a depository library by the division.
(2) To be designated as a depository library, a library shall contract with the division to:
(a) provide adequate facilities for the storage and use of state publications;
(b) render reasonable service without charge to patrons; and
(c) provide reasonable access to state publications.
(3) A depository library shall receive at least one copy of all state publications issued by state agencies in a physical format.
(4) Each depository library shall have electronic network access to the bibliographic records and the state publications deposited with the division for the purposes of local preservation and providing local access.