Typical Library Maintenance Guidelines
Trustee/Library Board duties may include (but are not limited to) the planning, supervision, monitoring, coordinating and evaluating of the following:
- Work of custodians and building maintenance workers serving the library; to include training for assigned staff.
- Landscape maintenance contracts and custodial contracts for cleaning at library facilities; consult with director/branch managers on contractor compliance; communicate problems and resolve issues with contractors.
- Acquisition, installation, operation and maintenance of library and office equipment and furniture; ensure that Americans with Disabilities Act (ADA) standards are met; coordinate facility modifications with director/branch managers as appropriate; may prepare bid specifications in coordination with city/county purchasing manager.
- Budget development; monitor budget for purposes of projecting janitorial and maintenance supplies, furniture and equipment purchases, and facility renovations; make budget proposals for facilities improvement projects.
- A database of facilities elements and major equipment in order to establish a record of purchase and a schedule for periodic maintenance and evaluation.
- Inventory of all library physical property in accordance with city/county policies and procedures.
- Maintenance services for any library vehicles, or major equipment.
- City/County safety officials to ensure that all library facilities are safe for staff and the public, and that safety practices are understood and consistently followed; monitor and oversee library emergency plans, ensuring that emergency plans are updated regularly.